Free timesheet template UK

A worked timesheet that records hours on site and turns them into a labour line. Date and start and end and hours and the job and the rate, with the total at the foot. This one is written by hand and checked against the app's own job data.

All names and addresses below are invented examples. They are marked as examples so no real person or firm is named.

Check: Mon 8.00 plus Tue 8.25 plus Wed 5.50 plus Thu 4.50 plus Fri 7.00 equals 33.25 hours. 33.25 times £35.00 equals £1,163.75. Daily amounts sum to the same total: £280.00 plus £288.75 plus £192.50 plus £157.50 plus £245.00 equals £1,163.75.

This sheet has no app document. The app holds the same times in the job. The hours carry to the invoice as a labour line. A direct job with no quote still gets its hours logged here.

What to put on a timesheet

A timesheet that can be checked later needs these fields:

• Your business name with contact
• The timesheet or job reference with week ending date
• The client and site and job title
• Each day with date and start time and end time and break and hours and amount
• The hourly rate and day rate where you charge by the day
• Total hours and total amount at the foot
• Space for the customer to sign where you work on time and materials

Hours are worked as end minus start minus break, to two decimals. Keep start and end in 24 hour time. Record breaks even when zero so the maths is plain. Labour from timesheets prints as a labour line on the invoice, and the rate on the sheet is the rate on that line.

What the law says

A timesheet is not a legal form, but two duties sit behind the hours:

• Working time. Gov.uk on maximum weekly working hours says most workers cannot be required to work more than 48 hours a week on average, unless they have opted out in writing. This is under the Working Time Regulations 1998. For a sole trader there is no employer, but the hours you record are the record you rely on if a customer queries time on site.
• Minimum pay where you use others. Gov.uk on National Minimum Wage and National Living Wage sets the floor for workers and apprentices, with rates that change each April. If another person works the hours with you, the hourly cost you record must still meet that floor. Read the rates on gov.uk when the work was done.

This is general information, not legal advice.

How to use it

Fill the sheet each day before you leave site. Write start and end from the clock, not from memory the next morning. Keep break as its own column so hours are not guessed. At week end add the total and carry it to the invoice as labour. The job holds the same times as the app. The sheet and the job cannot differ. Where a customer pays by the hour, ask for a signature on the day.

Questions

Does the app keep my times?

Yes. Times live on the job in the app. Each day has date and start and end and break and hours and job and rate. The total hours become the labour amount on the invoice. A direct job with no quote still gets its hours logged.

What if I charge a day rate?

Put both rates at the top. Hours show the time on site, and the amount uses the rate you agreed for that job. The specimen shows £35.00 per hour and £280.00 for 8 hours. Eight hours at £35.00 equals £280.00, so the two agree.

Do breaks count as paid time?

Only if you agreed that in the quote. Most time and materials jobs deduct breaks so the hours are time on tools. That is why break is its own column.

Can I put more than one job on one sheet?

You can, but keep one row per day per job. If a day has two jobs, use two rows with their own start and end. That keeps each job's hours clean for its invoice.

Sources

Working time and National Minimum Wage read on gov.uk on 24 October 2026.

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